Annual General Meeting 2013

Copeland Park Community Alliance
Annual General Meeting 2013
April 23, 2013: 7 – 9 p.m.
St. Basil’s Roman Catholic Church
940 Rex Avenue, Ottawa

Call to Order at 7:05p.m.
Introduction of Board Members present at this AGM: Bert Rupert, Marjorie Shaver-Jones, Mike Sims and Steve Wilson.

The meeting was duly constituted, having been advertised by a distribution of flyers, door-to-door, in advance, throughout the neighbourhood. Quorum was exceeded, with over 40 community members present.

Approval of the Agenda – by consensus.

Approval of the Minutes of Last Year’s AGM – by consensus.

President’s Report (Bert Rupert)
Bert spoke of his term as president which began in Nov 2011. He mentioned the proposed expansion of the boundaries. At the AGM 2011, we were given the mandate to go ahead the possibilities of this expansion. Unfortunately, we did not have enough resources to pursue this idea. With the 3 new nominees, we hope to move forward again with CPCA activities and events.

Kathy Yach and Hi Carswell, the previous president and vice-president, were awarded Community Builders Recognition for their long service to the community. Bert announced that he is resigning as president but will continue as a board member.

Bert hopes to focus on the problems and safety concerns on Maitland Avenue:
Reducing traffic speed
Getting trucks off of Maitland
Getting rid of the U turn sign at Clyde and Baseline

Treasurer’s Report (Marjorie Shaver-Jones, for Brad White)
Brad White’s report included information on the balance and expenses, including membership to FCA, gifts for Kathy and Hi, printing costs, etc.
Emerald Ash Borer – Community Action Plan
Bert introduced the topic and indicated that maps are available to the members. He asked that people indicate on the maps where they live, and CPCA can then let everyone know more details about the plan. The following people spoke about the situation and outlined various options available.

Sean Barker, Eastern Ontario Arbourists from

This consulting firm’s focus is on tree health. They hope to get out and speak with people about their individual situations. They do the EAB injections, as well as nutrients for the trees. He explained how the EAB very efficiently destroys the tree – it kills the tree from the top down. He says it takes 3-5 years for the tree to die if not treated. He spoke about the types of treatments, and which ones they use. Best treatment is preventative. They can do the injections on City trees if the City is not going to treat the trees (there are also 3 other companies on the City’s website listed). Cost range: depends on number of trees, usually $6 per centimeter for 5 ml of product per centimeter. Treatment should be done every 2nd year for approximately 10-15 years. There are no natural pests that control the EABs, he spoke of a wasp that has been released in Michigan so might eventually be found or released in Ontario.

The only ash tree that is not affected is the mountain ash. Sean stated that people are welcome to send pictures of the trees to his company. Often our trees are often nutrient deficient in the city so this is why they are not healthy so deep root nutrients are injected. Roots can grow through pipes and foundations in search of nutrients.

They will have to organize a cost for group consultations. Cost is usually $75 for a consultation. Steve Wilson stated that at this point we are interested in consultation and treatment of the ash trees only.

Jason Pollard, City of Ottawa Forestry Department

Spoke about what the Emerald Ash Borer is and how it has found its way into our area. Firewood is one of the main ways for this insect to move around. It was discovered here in 2008 but likely was here previous to 2008. Ottawa is within a federal government ordered quarantine zone to try to limit the spread of the infestation. Jason spoke of the City’s plan, which includes injections and proactive planting. Trees targeted for treatment are sprayed with green paint, and a metal tag put on the tree when it has been treated. The City has seen a rapid spread of the infestation. People can go to for more detailed information. The City also has a program for dealing with infected wood. The estimate is that 20-25% of Ottawa trees are ash trees. He spoke of the City’s strategy for the treatment of ash trees. He recommended that people check the City website for information, and that individuals figure out the situation on their properties. In response to a question about how long treatment will need to be done, he estimated 10 years. The EAB is a new insect in Ottawa, and we are only at the outbreak stage. The products used for the treatment injection has a low toxicity for birds and other wildlife. It is approved for use by Health Canada. Life expectancy of an ash tree in an urban environment is 70 – 80 years. Question: will the city replace trees that it takes down. Answer: the city does replace trees that it takes down but you may have to call the city and get the process going. City uses a green dot if the tree is to be treated and a red X if it is to be removed.

Within Copeland Park, more trees are being added to the list for treatment by the City. Call 311 to get someone from the City to look at the trees on your property and let you know if they are on city property or not. They will do a visual inspection. Window is closing on opportunity to get treating trees since infestation is getting worse.

Election of Officers – CPCA Board of Directors

Current Members willing to stay on the Board: Bert Rupert, Brad White, Marjorie Shaver-Jones, Mike Sims, Steve Wilson.
Nominees: Rob Edwards, Andrew Hind, Steve Livingstone.

Approval to elect these 8 people to the Board of Directors – by consensus

Bert thanked the new members for agreeing to join the Board and stated that a meeting will be scheduled soon.

College Ward Update (Councillor Rick Chiarelli)

LRT – The city recently broke ground for phase 1 of light rail. They are running out of time for final decisions for phase. The crossing will be at Iris, and won’t be at grade level. The proposed corridor will be unveiled at a meeting this Thursday. The College Ward public meeting is being held on May 9 @ 6:30 p.m. @ Ben Franklin Place. He suggested that people go to the Thursday meeting in advance of the May 9 meeting to decide on approaches and preferred solutions. He discussed the various possibilities and potential impacts of the options.
New City Budget – looking to communities to help prioritize projects for budget that will be developed in the summer. List will include paving of small sections of Baseline Road.

Maitland Avenue – people stated that they were very concerned about the speed and amount of traffic on and off of Maitland. He suggested that the community might want to ask for a traffic study, given that the LRT will also change traffic patterns in the community. There was also a complaint that police are not effectively dealing with offenders such as truckers on Maitland. Rick stated that we need to have a meeting to deal with all these issues and he will ensure that the police and other city officials will be invited. Cameras can be put in place, but resulting tickets can only be issued for red light infractions, not speeding. Speeding is a provincial offence, for which an officer on site may issue a ticket. Another serious concern is the turn off Maitland onto Glenmount or Erindale. Rick suggested that we ask for a new warrant study on this intersection. The warrant study in 2001 concluded that there was there wasn’t a need to change the intersection at that time. We can also ask that a traffic flow camera be placed at that intersection. Rick mentioned that when bike lanes are put on Baseline, there will be more bicycle traffic on Maitland.

Development – 80% of the public polled were opposed to expanding the urban boundary. Consequences will include having more tall buildings in the urban area if we are going to hold to the current boundaries. There are plans to add 70,000 new units in the city. A new Official Plan is being developed and they are expecting that high rise buildings will be increasing in height over the coming years. Rick stated that email is a good way for people to communicate their concerns and positions on various topics to city officials.

Adjournment – Meeting was adjourned at 9 p.m.